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Clinical Operations Support Associate

Des Plaines, IL

Post Date: 12/16/17 Job ID: 43323 Industry: Administrative Assistant

HireLevel powered by Extra Help is seeking a Clinical Operations Support Associate for our client located in Des Plaines, IL.

Job Title: Clinical Operations Support Associate

Job Type: Full-time, 5 Month Contract

Location: Des Plaines, IL

Compensation: $22 per hour

Hours: 8AM 5PM

Similar Positions: Documentation Specialist, Office Assistant, Administrative Assistant, Executive Assistant

Job Responsibilities of the Clinical Operations Support Associate:
  • Implement an invoice organization system, interpreting and processing invoices and project payments, requesting purchase orders, collaborating with project leaders (Clinical Project Managers, Clinical Research Associates) to ensure payments are within budget.
  • Assist with new hire onboarding, coordinate office moves, computer & office phone installation, and software system access requests.
  • Tracking information and generating reports.
  • Research and follow through, Outlook Calendar/schedule coordination, expense reports (Concur), other administrative activities as appropriate.
  • Manage shipping process for US and International shipments which includes verifying documents, working with warehouse staff to insure shipments to clinical sites are accurate for clinical trials.
  • Implement a method to obtain accurate shipping costs for study products shipped to clinical sites.
  • Implement a shipping cost tracking matrix for Clinical Affairs to provide accurate pass-through costs to pharma partners.
  • Manage physical and virtual inventory for clinical studies via warehouse, shipping spreadsheet and Avante (Training will be provided).
  • Collect required data to prepare invoices for pharma partners within 10 days of receipt.

Job Requirements of the Clinical Operations Support Associate:
  • High School Diploma or GED equivalent required.
  • Clinical research, healthcare or pharma environment background or experience ideal; clinical research, healthcare or pharma environment.
  • Previous SAP experience, and strong excel and PowerPoint skills required.
  • Good organization skills - be able to work on own with little direction.
  • Must be proficient in Microsoft Suite including Word, Excel, Project and PowerPoint.

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