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Administrative Assistant

St Louis, MO 63101

Post Date: 03/18/18 Job ID: 44285 Industry: Administrative Manager

HireLevel powered by Extra Help is seeking a Part-Time Administrative Assistant in Downtown St. Louis, MO!

The Part-Time Administrative Assistant will help to ensure the smooth operations of the facility through timely and efficient completion of assigned tasks and responsibilities. The Administrative Assistant will be responsible for data entry, accounts payable, payroll, filing, assisting with human resource activities, helping and creating organizational and program budgets in collaboration with the Company President and other miscellaneous tasks.

Job Category: Contract to Hire, Part-Time

Shift: 8am-5: 00pm, Mon, Wed, Fri

Location: Downtown St. Louis, MO

Similar Positions: Office Assistant, bookkeeper, Secretary, Payroll processor

Compensation of Administrative Assistant:
  • $13-15 an hour, DOE

Additional Responsibilities of Administrative Assistant:
  • Conducts inventory of office equipment and supplies and places orders, with management approval, for needed supplies.
  • Is responsible for arranging maintenance of office equipment (printers, telephones, etc.), as needed.
  • Assist in training staff members and new hires.
  • Receives, sorts, and disseminates incoming mail and package deliveries and prepares outgoing mail or packages for delivery.
  • Coordinates paying of bills and issuance of invoices with the Part-Time Accountant and Director, Operations.
  • Answer incoming calls in a timely manner and connecting callers with their intended party.
  • Coordinates schedules including appointments and meetings for Senior Claim Academy Management.
  • Takes notes, as required, for meetings and distributes them to appropriate Claim Academy staff.
  • Places orders and coordinates delivery of food for events such as Open House and Demo Day.
  • Works with the Director, Operations to ensure payroll is processed in a timely manner.
  • Tabulates and documents accrued employee benefits for each payroll period and provides to Director, Operations.
  • Organizes and maintains company filing system.

Additional Requirements of Administrative Assistant:
  • At least 1 year of experience as an Administrative Assistant.
  • Strong background and work experience in MS Word, MS Excel, and QuickBooks online.
  • Experience with a Customer Relationship Management (CRM) system is a plus.
  • Excellent communication skills both verbal and written
  • Demonstrated leadership and vision in coordinating staff groups and major projects or initiatives.
  • Light bookkeeping knowledge.
  • Excellent interpersonal skills and a collaborative management style.
  • A demonstrated commitment to high professional ethical standards and a diverse workplace
  • Excels at operating in a fast pace, community environment
  • Excellent people manager, open to direction and +Collaborative work style and commitment to get the job done
  • Ability to look at situations from several points of view
  • Persuasive with details and facts
  • High comfort level working in a diverse environment
  • Must meet client s background and drug screening requirements

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