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Administrative Assistant IV

Abbott Park, IL 60064

Posted: 08/19/19 Industry: Administrative Assistant Job Number: 124268
HireLevel is looking for an Administrative Assistant IV in Lake Forest, IL!

Our client, a global healthcare and research company, is looking for an Administrative Assistant to support Director-Level and above professionals.  Must have experience with travel arrangement and Microsoft Office Suite in a previous role.   

Job Title: Administrative Assistant IV
Job Category: Full Time, Contract
Location: Lake Forest, IL
Hours:  Monday - Friday | 8:00 AM - 5:00 PM
Similar Positions: Human Resources Assistant, HR Assistant, Clerical, Executive Assistant, Operations Support

Responsibilities of the Administrative Assistant IV:
  • All administrative functions of the department, such as: managing correspondence, answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, and creating or modifying business documents
  • Coordinates and maintains departmental files
  • Uses intermediate to advanced software skills to perform work assigned
  • Uses and understands Microsoft Office Suite and other business-specific software, such as: document management system, matter management system and employee performance management systems
  • Coordinates new employee office set-ups and onboarding
  • May train/coordinate work for new administrative assistants
  • Assists department with projects and drafting basic communications
  • Participates in division-wide projects

Requirements of the Administrative Assistant IV:
  • High School Diploma or equivalent is required. 
  • 3+ years previous admin experience or equivalent
  • Operates with general instruction and minimal supervision
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook

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