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Administrative Assistant

Grand Rapids, MI 49512

Post Date: 06/19/18 Job ID: 45173 Industry: Administrative Assistant

HireLevel powered by Extra Help is looking for an Administrative Assistant for our client located in Grand Rapids, MI!

Job Title: Administrative Assistant

Location: Grand Rapids, MI

Job Type: Full-time; 6 Month Contract

Shift Times: Monday through Friday, 7: 30 am to 4: 30 pm

Pay Rate: $15.00/hour

Similar Positions: Executive Assistant, Clerical, Secretary

Responsibilities of the Administrative Assistant:
  • Answer inbound calls and place outbound calls as necessary.
  • Manage, track, and communicate various financial administration controls
  • Perform tasks associated with location support responsibilities, including customer interactions, visitors, mail, and telephone support
  • Reconciles driver routes and records over and short variances using a settlement tracking system
  • Works with Accounts Receivable when necessary to resolve customer issues regarding delivery and settlement.
  • Monitor financial loss lines (NSF, Over/Shorts, etc) to ensure outstanding balances are collected
  • Process payments for supplier invoices via credit card and/or internal Accounts Payable System
  • Manages mobile device technology for the location (cell phones, iPads, handheld computers, and printers) including sending out for repair when appropriate
  • Perform general administrative support work such as running reports, copying, filing, and faxing
  • Participate and engage employees to partake in community events
  • Effective utilization of internal/external reporting and processing systems to accomplish daily tasks
  • Perform market level trend reporting and admin back-up within market
  • Show strong attention to detail and communicate effectively with internal and external customers
  • Demonstrate self-motivation and initiative.
  • Willingness to learn and take on projects
  • Strong mathematical and analytical skills required
  • Demonstrate strong computer skills in Excel, Work, PowerPoint.

Job Requirements of the Administrative Assistant:
  • High School Diploma or GED equivalent.
  • Proficiency with Microsoft Office suite.
  • At least 1 year experience doing clerical work.
  • Ability to meet client's background and drug screen requirements.

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We are an equal opportunity employer.

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