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Administrative Assistant

St Louis, MO 63141

Posted: 03/25/23 Industry: Administrative Assistant Job Number: 130281 Pay Rate: 20.00-25.00

Job Description

HireLevel is looking for Administrative Support in Saint Louis, MO.

Job Title: Administrative Support - Sales and Office
Job Type: Full-time
Location: Saint Louis, MO
Hours: M-F 8 am - 430pm
Rate of Pay: $20-$25/hr

Office Responsibilities:
  • Answer main line phone calls and transfer according to caller’s needs
  • Respond to general customer inquiries
  • Perform general office work and data entry
  • Gather/distribute/scan all incoming and outgoing mail
  • Responsible for mail and fed ex drop offs
  • Pick up and drop off packages/material as needed
  • Coordinate courier pickups and deliveries
  • Order office supplies for office and remote workers, coordinating permission for expenditure
  • Help in other areas as needed

Sales Responsibilities
  • Provide sales support to all internal and external sales personnel as needed
  • Assist with preparing sales reports updates and distribution, Deal Desk, Leader Board etc.
  • Assist in the preparation of proposals, including collection of applicable collateral
  • Proactive use of CRM/Sales technology and tools to ensure efficiency and accuracy throughout the sales process.
  • Verify the accuracy of prospect details required for submitting for quotes (Legal name, DBA, worksite locations, year established, etc.)
  • Organize sales calls, and assist with event planning

Required Skills/Abilities:
  • Must maintain a pleasant, upbeat and helpful demeanor to all SHR employees as well as clients, brokers and their respective employees.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software required.
  • Ability to work independently and ask for guidance when necessary.
  • Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities.

Education and Experience:
  • Associate's degree or any other combination of education and/or years of experience equivalent required; Bachelor's degree preferred.
  • Experience with a PEO or an outsourcing provider, preferred.
  • Experience with PrismHR preferred

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Able to communicate, read documentation, comprehend, speak and type.
  • Able to lift 25 lb

*Complete an Admin Skills Test*

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