HireLevel is looking for a highly motivated, organized, flexible, “can-do” Executive Assistant in St. Louis, MO to support the needs of our client’s 4-person Leadership Team. This person will provide the crucial role of taking the weight off the Leadership Team (comprised of two Business Owners, Operations Manager and Financial Controller) by providing a wide range of administrative support. This role requires multi-tasking, the ability to prioritize tasks and necessitates wearing several hats to handle the many moving parts of a highly diversified real estate business. If you enjoy providing organizational calm in a passionate, fast-paced environment, you may be the right fit! 

Our client is a locally owned and licensed real estate investment company that pays cash for St. Louis properties. They believe that everyone should have a hassle-free experience selling their home. They are well versed in all types of distressed, outdated and unwanted house sales and love to help homeowners be as stress free as possible during the home selling process!

Benefits:

• Pay: $65,000-$70,000
• Medical Insurance
• Paid time off
• 8 Paid Holidays

Essential Duties and Responsibilities of Executive Assistant:

• Process RE Purchase & Sale contracts with title companies
• Provide high-level administrative support
• Answer phone inquiries, direct calls, and check voicemail, and return calls
• Read, organize, and respond to email messages
• Maintain client database (CRM) and communicate with customers
• Perform clerical duties, take memos, maintain files, organize documents, and records
• Arrange travel, accommodation, and itineraries
• Post on several social media platforms representing the business
• Plan, organize, implement events such as meetings and luncheons
• Prepare reports, marketing tracking, research, presentations, sales contracts and other data
• Assist with special projects

Job Requirements of Executive Assistant:

• Bachelor’s degree in business administration or related field preferred
• Three to five years’ experience in mid-to-senior level administration, business and management or related field
• IAAP Certified Administrative Professional or professional certification in office management preferred
• Proficient in Microsoft Office, Google Drive 
• Valid driver’s license and safe driving record 
• Experience with RE Contract processing with Title companies
• Comfortable in fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large number of files, tasks, schedules and information
• Self-directed, motivated and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role 
• Excellent written and verbal communication skills
• Excellent time management and prioritization skills
• Widely adaptable to varying needs

We are an equal-opportunity employer. It is our policy to provide equal employment opportunities to all employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, age, ancestry, physical or mental disability, genetic information, marital status, or any other protected classification protected by local, state, or federal laws.