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Executive Assistant

Saint Louis, MO 63121

Posted: 05/30/23 Industry: Executive Assistant Job Number: 130391 Pay Rate: $39,520

Job Description

HireLevel is looking for a Executive Assistant  St. Louis MO 

Location: St Louis 
Shift: Monday - Friday  8-5 (Flexible) 
Compensation: $39,520

Responsibilities of a Executive Assistant

  • Provide overall administrative support and coordination of special projects for the Executive Team including, CEO, Finance, Program, Development, and the Board of Directors
  • Manage front office environment including answering telephones, managing office supplies, ordering lunches, meeting coordination and mail services.
  • Maintain accurate and up-to-date records, databases, and files for the Executive Office
  • Manage very active executive calendar, arrange travel plans and itineraries and corresponding document needs; keep President/CEO well-informed of upcoming commitments and responsibilities.
  • Provide customer and membership support with families and members to include communication activities, transportation, enrollment, and general Girls Inc. information and activities.
  • Collect and process payments for Girls Inc. membership in partnership with Finance and Program Dept.
  • Manage itineraries, scheduling and meeting logistics for President/CEO, including preparing and organizing materials; provide additional support to staff as time allows for community, outreach, and special events.
  • Collect and manage data on a scheduled basis to prepare internal and external documents such as, but not limited to, organizational scorecards, master calendar, compliance with funding requirements, reimbursement processes, and municipal and local funding contracts.
  • Conduct special projects on behalf of the Executive Office as assigned

Qualifications of a Executive Assistant
  • Four (4) year College Degree Preferred
  • Four (4) years of experience in administrative or executive support roles, with a proven track record of providing exceptional support to senior executives.
  • Excellent interpersonal and customer service skills
  • Strong verbal and written communication skills
  • Strong multitasking and organizational skills
  • Experience and proficiency with office Microsoft Office Suite: Advanced knowledge in PowerPoint, Microsoft Word, Excel and Outlook, Team, Zoom and Google Platform
  • Experience and proficiency with QuickBooks and/ or Salesforce administration

Benefits a Executive Assistant
  • Competitive wages
  • Medical, dental benefits

Ways to Apply: 
  • Submit your application below
  • Quick Apply at www.hirelevel.com/apply
  • Call us now at 844-813-3131

Earn $50 in Referral Gift Cards!
If you refer someone to HireLevel and they are hired, work at least 30 days, and you are in good standing, we will send you a $50 gift card to say thank you! Submit your referrals at www.hirelevel.com/referral.

We are an equal opportunity employer.
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