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Legal Secretary

Belleville, IL 62220

Posted: 12/19/18 Industry: Legal Secretary Job Number: 48203

A large, full service, multi-state law firm with offices in Chicago, Los Angeles, St. Louis, Southern Illinois, and Washington D.C. Is currently seeking a Legal Secretary for their Belleville, IL office. This candidate will be detail-oriented, possess strong organizational skills and be a team player. The person selected for this position must be able to work in a fast paced environment.

Position: Contract with potential to go Permanent

Location: Belleville, IL

Compensation: $20+ an hour

Hours: 8: 00 a.M.- 5: 00 p.M.; Monday-Friday

Similar Positions: Administrative Assistant, Clerical, Data-Entry

Responsibilities of the Legal Secretary:
  • Types and/or drafts correspondence, memoranda, and other legal documents
  • Screens telephone calls and records messages
  • Reads, sorts, and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, routes mail to specific delivery service and follows up on timely delivery
  • Maintains calendar and deadline reminder systems; utilizes master calendar system
  • Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
  • Processes bills; proofs billing statements; reviews and edits bills
  • Performs overflow typing, filing, photocopying, scanning, or other secretarial duties as requested or as needed. Also assists other secretaries with their workload as needed
  • Creates or duplicates existing documents and revises and types from hard copy or dictation
  • Enters data into various databases
  • Prepares documents for electronic filing and assists timekeepers with same

Requirements of the Legal Secretary:
  • Ability to type 70 wpm preferred
  • Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription
  • Must have above average proofreading and editing skills in addition to basic math aptitude
  • Must possess attention to detail, ability to balance multiple projects, and strong time management skills
  • Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills
  • Ability to work overtime as needed
  • Ability to meet background and drug screen requirements
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