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Payroll Administrator

Cleveland, OH 44135

Posted: 03/25/23 Industry: Payroll Manager Job Number: 129738 Pay Rate: $45,000-$60,000

Job Description

HireLevel is hiring a Payroll Administrator for an Energy company in Cleveland, Ohio! The Payroll Administrator will be responsible for managing and administering payroll and processing weekly contractor payroll hours. The position includes a wide range of payroll functions, including 3rd party sick pay, processing wage attachment orders, and benefit deductions. If you love data and processes, then you should apply! *This is a nicotine-free workplace. All prospective employees will be subjected to nicotine testing (in states where testing is allowed). *

Based in Cleveland Ohio, our client has been at the forefront of infrared combustion technology since 1957. This market leading technology has allowed them to build expertise in consumer heating products as well as heavy duty commercial and construction heating products. Their mission is to develop and market safe, innovative products, backed with legendary service, that provide comfort where people work, live and play. This is achieved through focusing on their core values: Family, Innovation, Integrity, Passion, and Customer Focused.

Company Benefits & Perks:

  • Pay $45,000-$60,000 plus 15% annual discretionary bonus
  • Medical, Dental and Vision Insurance
  • Life and Disability Insurance
  • 401K Program with Company Contribution
  • 2 Volunteer Days off paid
  • 10 Paid Holidays
  • Paid Time Off
  • Tuition Reimbursement

Duties & Responsibilities:

  • Process weekly and bi-weekly payroll for all company locations in multiple states
  • Produce audit reports to validate payroll data integrity
  • Process and maintain tuition reimbursements, 3rd party sick pay, child support, garnishments, levees, tax elections, direct deposits, and benefit deductions
  • Set up State and Local municipalities as required
  • Assist with preparation of quarterly payroll tax reporting and research and resolve payroll/tax reporting issues
  • Ensure procedures are in place for all new hires, relocations, leave of absences, and terminations are captured in a timely manner to ensure all employees are compensated correctly and in a timely manner
  • Work with Human Resources Team on 401(k) audits and administration: loan administration, withdrawals, forfeitures, annual SAR returns
  • Funding Fidelity 401(k) contribution, Roth, Match and Loan every payroll
  • Ability to develop training materials and educate departmental managers to accurately process payroll timecards, PTO, and points within the time and attendance system
  • Assists HR Department with updating files in HRIS (Paylocity) and other key business systems
  • Maintains attendance and points module in Paylocity. Reports monthly findings to Managers and Supervisors.
  • Exercises the greatest degree of discretion in the handling and dissemination of confidential and sensitive employee and company information.
  • Responds to employee inquiries in a timely and sensitive manner, providing exceptional personal service. On matters that are beyond scope of position, involves HR Generalist or VP of HR to intervene as necessary.
  • Participates in developing HR department goals, objectives, and systems.
  • Assist HR Team with benefit and Health Savings Account (HSA) administration.
  • Travel may be required between company properties.
  • Performs other duties as required.


  • 3-5 years of payroll processing experience, multi-state preferred
  • Knowledge in the utilization of an HRIS resource; Paylocity preferred
  • Professional in Human Resources (HRIC-PHR) or Certified Professional (SHRM-CP) designations a plus
  • Four-year degree (Business, Human Resources) preferred
  • Ability to multitask and handle interruptions in the day
  • Intermediate to advanced level skills with Microsoft Office products
  • Exceptional interpersonal skills with strong customer service mindset
  • Detail oriented, highly organized, flexible, and adaptable
  • Works well independently and as a team member
  • Cooperative and patient; maintains composure in difficult or emotional situations
  • Ability to work in a fast-paced, quickly changing environment
  • Maintains confidentiality
  • Must be able to sit and use computer equipment for long periods of time
  • Must be able to work on a step ladder with hands holding 10 lbs. overhead

Our client is an equal opportunity employer. It is our policy to provide equal employment opportunities to all employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, age, ancestry, physical or mental disability, genetic information, marital status, or any other protected classification protected by local, state, or federal laws.

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